Southern Regional College recognises its statutory obligations under the Freedom of Information Act 2000 (FOIA).
In order to comply with the legislation the College has produced a Publication Scheme in accordance with the Information Commissioner's Office (ICO) model scheme. Please find FOI Publication Scheme below together with SRC FOI guidance documents
|FOI Policy||Download PDF|
As Public Authorities and data controllers, the FE Sector is legally obliged to comply with both the Data Protection Act (2018) and the Freedom of Information Act (2000). The main principle behind both Acts is the public ‘right to know’. This may be either in relation to their own personal information or that of the organisation.The FE Sector has collaborated on the development of a single Retention and Disposal Schedule for all the Colleges.
The purpose of this schedule is to manage the life of records from their creation to their completion. The Retention and Disposal Schedule will determine whether records are to be preserved as archives, or to be destroyed. It provides guidance on retention of the records which are generated by the Colleges in the course of carrying out their functions and managing the Colleges as corporate bodies, and can be separated between personal data which is documented in the Record of Data Processing, or non-personal data which is documented in the Information Asset Register.
|Information Asset Register||Download PDF|
|Record of Data Processing||Download PDF|
A publication scheme is a document listing the information the College publishes and makes available to the public. This scheme commits Southern Regional College to making such information available as part of normal business activities and is a requirement under the Freedom of Information Act 2000.
Section 19 of the FOIA requires Public Authorities (i.e., Government and other public sector bodies, including Universities and Further Education Colleges) to produce "Publication Schemes", which are schedules of information to be routinely published by the Public Authorities.
In this context, ‘publish’ is defined as ‘to make information routinely available’.
The publication of information is designed to increase the transparency and accountability of the Public Authority by enabling members of the public to routinely access information relating to its functions. Information may be available via links to website information, documents and where possible it should be made available in a re-usable format (dataset).
|Publication Scheme||Download PDF|
Southern Regional College is required by law to protect the public funds it administers. We may share information provided to us with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud. We are required to participate in the National Fraud Initiative (NFI) data matching exercises to assist in the prevention and detection of fraud and are required to provide particular sets of data to the Comptroller and Auditor General (C&AG) for matching. Details are set out on the Northern Ireland Audit Office website www.niauditoffice.gov.uk.
The C&AG audits the accounts of the College and is also responsible for carrying out data matching exercises under his powers in Articles 4A to 4G of the Audit and Accountability (Northern Ireland) Order 2003.
Under the GDPR (article 6(1)) and the Data Protection Act 2018 (section 8), the legal basis for processing personal data under the NFI is that it is necessary for the performance of a task carried out in the public interest or in exercise of the data controller’s official authority.
Southern Regional College share data for this exercise with the C&AG under legislative powers included in the Audit and Accountability (NI) Order 2003, articles 4A to 4H. The use of data by the C&AG in a data matching exercise is carried out with statutory authority. It does not require the consent of the individuals concerned under the Data Protection Act 2018.
Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. We are required to share information that you may provide when seeking payment of an invoice this is referred to as trade creditor standing and payment history data; or when seeking payment for employment this is known as payroll data.
The data shared is usually personal information. Computerised data matching allows fraudulent claims and payments to be identified. Where a match is found, it may indicate that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.
Retention of Data
Data retention under the NFI will be in accordance with a data deletion schedule to be published on the Cabinet Office’s NFI web page at https://www.gov.uk/government/collections/national-fraud-initiative
The College and our auditors may retain some data for a longer period, for the purposes of audit, continuing investigations or prosecutions. Data subjects should refer to the College privacy notice for further details on retention periods at https://www.src.ac.uk/src-data-protection
Code of Data Matching Practice
Data matching by the C&AG is subject to a Code of Data Matching Practice, available at https://www.niauditoffice.gov.uk/national-fraud-initative
Concerns about non-compliance with the Code by the C&AG should be addressed to the Northern Ireland Audit Office before contacting the Information Commissioner.
Further information about the C&AG’s data matching exercises; reports on completed exercises; legal powers and the reasons why he matches particular information, may be found at https://www.niauditoffice.gov.uk/national-fraud-initative
Southern Regional College’s Marketing Department promotes the work and expertise of the College through the local, national and international media.
Staff are responsible for:
- Issuing news releases
- Responding to media enquiries
- Printed communication
- School visits
If you require any of our logos or brand guidelines then please contact Head of Marketing, Communications & Student Recruitment:
Southern Regional College
T: 028 3839 7840
There are currently no tenders available.
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